People and Operations Coordinator

Swisslinx is a leading recruitment consultancy providing tailored talent solutions across Switzerland and international markets. We are committed to excellence in service, guided by our core values of transparency, respect, and trust. 

As our People and Operations Coordinator, you will play a key role in ensuring a smooth and professional working environment while supporting the full employee lifecycle for both internal staff and external consultants. This position bridges office management and HR administration, making you the go-to person for operational efficiency, employee support, and workplace coordination. You will work closely with various departments to maintain a well-organized office and ensure HR processes run seamlessly in line with Swiss standards. 

HR & Admin Coordination (Internal & External Employees) - 90% 

• Support HR tasks throughout the employee lifecycle: recruitment, onboarding, employee changes, and offboarding. 
• Administer contracts, employment documentation, and maintain up-to-date personnel files in line with Swiss legal requirements. 
• Coordinate time tracking, absence management, and assist in payroll preparation with accurate data entry. 
• Contribute to the digitalization of HR processes and drive efficiency improvements. 
• Act as the go-to person for HR-related queries and administrative support. 

Office Management - 10% 

• Oversee day-to-day office operations, including handling mail (Post), confidential documents, and ordering supplies. 
• Report and follow up on maintenance issues, ensuring timely resolution. 
• Coordinate with building management and cleaning services to maintain a clean and well-functioning office space. 
• Manage small renovation projects in the office with minimal disruption to daily work. 

• Completed education in HR (e.g. HR-Assistentin or equivalent) is preferred. 
• Solid understanding of Swiss employment law and HR practices is a plus. 
• Minimum B2-level German and good English communication skills, both written and verbal. 
• Strong organizational and multitasking abilities with attention to detail. 
• Comfortable using digital tools like Personio, Easytemp, Byner/Salesforce, and keen to improve processes. 

💼 Full coverage of BVG (pension), KTG (sick leave insurance), and UVGZ (additional accident insurance) contributions 

🏡 Flexible work environment: flexible working hours and up to 2 home office days per week (based on agreement with your supervisor) 

🌍 Workation: work from abroad for up to 5 days per year 

🐾 Dog-friendly office: bring your furry friend to work 

📍 Centrally located office in Zurich, walking distance to public transport 

🎁 Access to the Swibeco benefit platform for exclusive perks and discounts 

📚 Support for professional development and training 

🧭 Clear career path with defined growth opportunities and transparency on the next steps 

🤝 Employee Assistance Program (EAP) for well-being and personal support 

🎉 Regular team events and anniversary gifts 

🌴 25 days of paid vacation per year 

At Swisslinx, we pride ourselves on fostering a collaborative and diverse work environment, with over 23 nationalities and 20 languages spoken in our team. We believe in professional growth, work-life balance, and a culture where your expertise is valued. 

Swisslinx is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.