Office Manager Part-time

For our client, an international asset management firm, Swisslinx is looking for an Office Manager to join the team in Zurich on a part-time capacity (60 – 80%). As part of a small team, you would be responsible for all office services and support the country head on various organizational and administrative tasks.

This would be a maternity leave cover for 7-8 months with a start date in January or February 2025.

Your Role:
• Welcome visitors to the Switzerland Office and ensure necessary meeting room arrangements are in place
• Ensure all invoices within the business are processed and paid in a timely manner using Oracle
• Coordinate and schedule meetings, telephone conferences, and video calls (internal and external) in collaboration with the local executive assistant
• Oversee and maintain building standards across the office (e.g. maintenance issues, cleanliness, catering, AV etc.) assist in coordinating repairs, cleaning requests through third party providers
• Manage appropriate stock levels to ensure all necessary supplies and goods are available
• Handle all incoming and outgoing mail for the Switzerland Office
• Provide admin support to members of the local team (manage travel / accommodation requests)

Your Profile:
• Prior working experience as an office manager or assistant is required, preferably within the financial services sector
• Fluent German and English (min. B2 for both languages)
• Strong organizational skills with a proactive approach
• High costumer service orientation and ability to professionally communicate with clients and guests
• Experience working with Oracle would be an asset

Your Benefits:
• Flexible working model with the possibility to work from home
• Enjoy a central working location near Zurich HB
• Gain experience working for a reputable international asset manager

If you are intrigued by this opportunity and eager to learn more about the role and company, we encourage you to apply.